5 Ways Mobile Asset Management Software Will Improve Your Facilities


Over the past few years, cloud asset management software has developed into a must-have for facilities of all shapes and sizes. Additionally, more and more organizations are opting to implement mobile asset management software to ensure that employees are able to work more efficiently and with greater accuracy.

If you are curious about what this type of app can do for you, read on for five ways mobile asset management software will improve your facilities.

1. It increases communication.

Undoubtedly, one of the most significant benefits of a mobile asset management software is that it has unlimited capabilities for increasing and improving communication among team members.

Whether they are dealing with work orders, attempting to locate an asset in another building, or wanting to schedule preventative maintenance, the best software can facilitate it so that no inefficiencies arise.

As employees will have access to the software from their smartphone, they are able to document and update everything related to an asset in real-time. This information, in turn, immediately becomes available to all authorized users.

This type of instant communication eradicates any possibility of double-scheduling or unnecessarily using resources. Instead, everyone can be sure of what is being covered and what needs to be dealt with still.

2. It speeds up work order processing.

In addition to increasing communication, implementing a mobile asset management software will also help your facility speed up work order processing. This is crucial if you are going to have a work order management system that is efficient and effective.

After all, the best facilities know that their work order process plays a significant role in their ability to finish cases faster, offer exceptional customer care, and ensure that resources are available when required.

With a mobile asset management software, members of the team are able to see work orders as soon as they come through and ascertain what needs to be done and by whom. With all this information at their fingertips, employees can minimize asset downtime.

Additionally, the best mobile asset management software enables workers to catalog orders and create action plans to ensure that nothing important gets overlooked. Gone are the days when you had to worry about losing work orders because they were written down on a piece of paper. Now, everything can be communicated electronically with no risk of anything getting lost.

3. It reduces the time required for asset auditing.

No matter how many assets your facility has, there is a good chance that you dedicate an unnecessary amount of time to conducting asset audits. While these checks are required to confirm that all assets are accounted for and in good condition, there is no need for it to take a significant amount of time.

In the past, individuals responsible for conducting these audits had to walk around with a pen and paper checking off the assets and writing detailed notes. Then, someone would have to manually input all the data and findings, being careful not to mistype a long serial number or forget a description.

That no longer needs to be the case. With mobile asset management software on their smartphone, workers can instead walk around and scan in the information with the data being immediately submitted to the server.

By removing the need for manual entries, this eliminates any possibility of human error. What’s more, the software will go a further step and analyze the data to produce reports. Through these reports, you will quickly be able to see if any assets are missing, misplaced, or require attention. 

In other words, using the software will not only decrease the amount of employee-hours required for asset auditing, but it will also provide you with essential reports to give you greater insight into your assets' status.

4. It increases employee reliability.

When using this type of software, you can be assured that everything that happens is saved into the cloud, which provides you with an up-to-date list of who was responsible for what tasks. Therefore, when any service technician or other worker performs equipment maintenance or conducts an asset service or inspection, they will log their work, time, and any additional information into the app. 

While they are doing their work, they will not only be able to identify assets by scanning their codes and access the associated forms, but they can also attach photos and have these all securely stored in the cloud. This dramatically increases employee reliability as you will have accurate searchable digital records of their work.

With this information, you will be able to analyze which employees are working efficiently and effectively and which ones aren't. If there are mistakes or issues with assets, it will be much easier to see who was responsible for such oversight.

5. It helps to extend the lifespan of assets.

One of the most important benefits of mobile asset management software is that it helps extend your assets' lifespan. As a result of all the benefits listed above, this type of software ensures that you always know where your assets are located and that you can recognize an issue before it becomes a bigger problem through efficient work orders and quick asset auditing.

The increase in communication and employee reliability means that you can streamline daily operations, stay on top of preventative maintenance, and make decisions about asset repair and employee performance based on data.

At the end of the day, this will significantly enhance your facility's capabilities while ensuring that your resources are being spent on more productive matters.

You have to take care of your assets, and a mobile asset management software is the best investment you can make to ensure that you get the most extended lifespan possible from them.

Has your facility implemented mobile asset management software yet? If so, what benefits have you started to see? Is there anything that has surprised you? If not, what are you waiting for?

Today is the day to take a step, to make your facility as efficient and productive as possible.


Andrew Piechowiak is the General Manager - Asset Management Business at SGE Group International, a multidisciplinary group of companies with core business interests in Asset Lifecycle Management, Land Development and Software. Aladdin is SGE's proprietary Asset Lifecycle Management software, designed to empower FM, Maintenance and Asset teams across multiple industry sectors.

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